Executive Assistant to Partner

This firm is seeking a highly organized, proactive, and discreet Executive Assistant to support a senior Partner at a leading global law firm. This role requires exceptional communication skills, sound judgment, and the ability to manage a fast-paced and dynamic workload. The ideal candidate will be comfortable navigating high-level client interactions and maintaining confidentiality while juggling complex scheduling and administrative tasks.

Client Details

This firm is a global law firm specialized in private equity, mergers & acquisitions (M&A), capital markets, litigation and complex corporate transactions

Description

• Calendar Management: Coordinate and manage a highly dynamic calendar, including internal and external meetings, client engagements, and travel schedules.
• Inbox Management: Monitor and prioritize email communications, draft responses, and ensure timely follow-up on critical items.
• Client Communication: Serve as a liaison between the Partner and clients, maintaining professionalism and responsiveness at all times.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Expense Reporting: Prepare and submit accurate expense reports in a timely manner, ensuring compliance with firm policies.
• Meeting Preparation: Organize materials, agendas, and logistics for meetings; take notes and follow up on action items as needed.
• Office Presence: Work onsite four days per week to support in-person meetings and team coordination.
• After-Hours Support: Be available for occasional after-hours requests and urgent matters, with flexibility and a proactive mindset.

Profile

• Minimum 5 years of experience supporting senior executives, ideally in financial services, consulting, or other professional services environments.
• Proven ability to manage complex calendars and high-volume inboxes with discretion and efficiency.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar/email management tools (e.g., Outlook, Teams).
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and anticipate needs.
• Comfortable with a flexible schedule and occasional after-hours work.

Job Offer

• Competitive compensation based on experience ($90-115K annually, plus bonus eligibility)
• Comprehensive benefits including health, dental, vision, 401k with match and paid time off
• Beautiful office space with in-office catering for all meals, coffee, and snacks
• Hybrid work model (1 day work from home)
• Opportunity to support a highly visible Partner directly

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.