Executive Assistant

Our client is seeking a Contract to Hire Executive Assistant who will support the Head of Human Resources, along with a senior executive team. This role will interface with senior leadership, clients, and all employees at various levels of the organization. Applicants must be immediately available to start a new role and be able to work in Manhattan.

Client Details

Consulting

Description

• Maintain Outlook calendar and manage executive's day-to-day scheduling.
• Manage the planning and logistics for all meetings/calls, ensuring there is preparation for each such as the creation of meeting agendas, preliminary research and development of background briefings, and the management and confirmation of attendee list, as well as appropriate meeting set-up, and greeting of guests.
• Attend meetings, as required, to take notes and help identify/track next steps; assist in meeting follow-up efforts by drafting reports, memos, letters, or emails.
• Maintain an updated 'to do' list that includes action items, meetings, phone calls, email, and follow ups.
• Plan and coordinate complex domestic/international travel arrangements, including transportation and hotel accommodations, dining reservations, and registrations for meeting and events.
• Develop and modify travel itineraries quickly and accurately, informing all appropriate parties and monitoring plans.
• Provide back-up support to the administrative team when necessary.
• Assist on special projects and events, as necessary.
• Ensure timely processing and reimbursement of expenses.

Profile

• Bachelors Degree is preferred
• 7-10+ years of experience as an Executive Assistant to C-Suite executives
• Previous experience supporting a team is preferred
• Excellent project management skills with the ability to execute, meet deadlines, and work with a sense of urgency to deliver high-quality and accurate results
• Strong organization and prioritization skills, with the ability to multitask and manage competing deadlines, with excellent attention to detail
• Excellent verbal and written communication skills
• Proven experience working effectively independently and as part of a team
• Advanced level of proficiency in Microsoft Office applications
• Ability to work Monday through Friday, in-office located near Grand Central
• Contract to Hire opportunity

Job Offer

• Competitive hourly salary commensurate with experience
• Health, dental, and vision insurance
• Contract to hire opportunity

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.