Team Executive Assistant

Our client is seeking a Contract to Hire Executive Assistant who will support the Head of Human Resources, along with a senior executive team. This role will interface with senior leadership, clients, and all employees at various levels of the organization. Applicants must be immediately available to start a new role and be able to work in Manhattan.

Client Details

Financial Services

Description

• Manage the Outlook calendars and coordinate daily scheduling for three executives
• Organize and oversee the logistics for meetings and calls, including preparing agendas, conducting preliminary research, creating background briefings, managing and confirming attendee lists, setting up meetings appropriately, and welcoming guests
• Attend meetings as needed to take detailed notes, track action items, and assist with follow-up by drafting reports, memos, letters, or emails
• Maintain a current 'to-do' list that tracks action items, meetings, calls, emails, and follow-ups
• Plan and coordinate complex domestic and international travel arrangements, including transportation, accommodations, dining reservations, and event registrations
• Quickly and accurately update travel itineraries, communicating changes to all relevant parties and monitoring plans closely
• Provide backup support to the administrative team when required
• Assist with special projects and events as needed
• Ensure timely processing and reimbursement of expenses

Profile

• Bachelors Degree is preferred
• 7-10+ years of experience as an Executive Assistant to C-Suite executives
• Previous experience supporting a team is preferred
• Excellent project management skills with the ability to execute, meet deadlines, and work with a sense of urgency to deliver high-quality and accurate results
• Strong organization and prioritization skills, with the ability to multitask and manage competing deadlines, with excellent attention to detail
• Excellent verbal and written communication skills
• Proven experience working effectively independently and as part of a team
• Advanced level of proficiency in Microsoft Office applications
• Ability to work Monday through Friday, in-office located near Grand Central
• Contract to Hire opportunity

Job Offer

• Competitive hourly salary commensurate with experience
• Health, dental, and vision insurance
• Contract to hire opportunity

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.