Executive Assistant

This role requires a trusted partner who can manage dynamic calendars, coordinate internal and external communications, support executive initiatives, and ensure smooth day-to-day operations.

Client Details

A leading global financial institution headquartered in Japan, this organization offers a broad range of financial services including banking, trust banking, securities, and asset management.

Description

Executive Support

• Manage complex, fast-paced calendars, including scheduling high-priority meetings, leadership off-sites, and travel arrangements.
• Serve as a key liaison, ensuring efficient communication and workflow between the Division Head, internal teams, clients, and external stakeholders.
• Prepare executive briefing materials, meeting agendas, presentations, and reports.
• Coordinate logistics for town halls, board meetings, client presentations, and other leadership engagements.
• Maintain and update client-facing materials and pitch decks, ensuring accuracy and professionalism.

Operational & Project Coordination

• Track key initiatives, deliverables, and deadlines; follow up on outstanding action items.
• Assist with timely expense submissions, invoice processing, and vendor management as needed.
• Provide support on confidential and strategic projects for the Division Head.

Communications

• Draft, edit, and manage correspondence, memos, and internal communications with discretion and attention to tone.
• Manage timely responses to emails, meeting requests, and inquiries on behalf of the Division Head.
• Handle all sensitive information with the highest level of confidentiality and integrity.

Relationship Management

• Cultivate strong working relationships across departments, with senior leadership, clients, and external partners.
• Represent the Division Head professionally in all verbal and written communications.

Profile

• 7+ years of experience supporting senior executives, ideally in a fast-paced, corporate or financial services environment.
• Bachelor's degree preferred.
• Strong command of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and virtual collaboration tools (Teams, Zoom, Slack).
• Familiarity with CRM systems and marketing material preparation.
• Impeccable written and verbal communication skills.
• Proven ability to manage confidential information with sound judgment and discretion.

Job Offer

This is an exciting opportunity for an experienced Executive Assistant who thrives in a fast-paced, high-expectation environment and is passionate about providing top-tier support at the highest levels. Benefits will be offered starting day one.

Potential to go permanent based on performance.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.