Team Administrative Coordinator

Our client is a global finance firm who is seeking a Team Assistant to support their growing Manhattan office. You will have prior experience as an Administrative or Executive Assistant, be able to work in a fast paced environment, and be immediately available to join a contract role.

The Team Assistant will be organized, detailed, and be able to manage busy calendars.

Client Details

Finance

Description

• Provide general administrative support to the team including but phone/email management, booking travel arrangements, handle expense and invoice processing, etc.
• Assist with managing meetings including the logistics, invitations, agendas, meeting minutes, and papers
• Use initiative and judgment to ensure matters are dealt with expeditiously and appropriately, identifying those which should be referred / known to others
• Assist with the on boarding and exit processes for members of the Team, as needed
• Partner with other offices and the New York Corporate receptionist and the Team Coordinator New York
• Provide Reception coverage during their lunch breaks, vacations, and other leaves
• Assist with ad hoc back-up general office support

Profile

• Prior experience as an Administrative or Executive Assistant (5+ years)
• Strongly proficient with Microsoft Office Suite and other technological software
• Excellent interpersonal and communication skills (written & verbal)
• Demonstrated high-level organizational skills, and ability to work proactively.
• Ability to work under pressure, setting and managing multiple conflicting priorities within specified time frames.
• Must be extremely detailed and have a high-level of attention to detail
• Experience in financial services industry is a plus
• Location: Midtown Manhattan
• Duration: Contract

Job Offer

• Eligibility for benefits through Michael Page
• Contract assignment

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.