Admin Assistant

This Administrative Assistant role supports senior leadership with calendar management, travel coordination, expense reports, meeting scheduling, and daily administrative tasks in a fast-paced environment. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while interacting professionally with executives and clients.

Client Details

This opportunity is with a large organization in the Financial Services industry, known for its structured processes and commitment to delivering exceptional results. The company values efficiency, precision, and professionalism in all its operations.

Description

• Manage complex calendars and schedule meetings for Managing Directors and Directors
• Coordinate domestic and international travel arrangements, including flights, hotels, and car services
• Process and track expense reports and reimbursements
• Prepare and proofread presentations, reports, letters, and other documents
• Coordinate conference rooms, meetings, visitor logistics, and meal arrangements
• Serve as a point of contact for senior management, clients, and executive assistants
• Answer phones and provide day-to-day administrative support
• Maintain organized filing, faxing, copying, and general office tasks
• Anticipate scheduling needs and prepare materials for meetings and activities
• Assist with ad hoc projects in a fast-paced, high-pressure environment

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

A successful Admin Assistant should have:

• Strong experience supporting senior executives in a fast-paced corporate environment
• Excellent organizational and time management skills with the ability to multitask effectively
• Highly detail-oriented with strong accuracy and follow-through
• Professional communication and interpersonal skills with an excellent phone manner
• Ability to interact confidently with senior leadership and clients
• Proactive, resourceful, and able to work independently with minimal supervision
• Strong analytical and problem-solving abilities
• Comfortable managing multiple priorities and meeting tight deadlines under pressure
• Proficient in preparing presentations, reports, and professional correspondence
• High energy level with a positive, team-oriented attitude
• College degree preferred or equivalent administrative experience

Job Offer

• Hourly pay in the range of $20 to $24, depending on experience and qualifications.
• Access to medical, dental, and vision benefits during the temporary assignment.
• Opportunity to gain experience within a respected Financial Services organization.
• Work in a professional and supportive environment in the heart of New York.

If this sounds like the right opportunity for you, apply today and take the next step in your career as an Admin Assistant!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.