Administrative Assistant III

We are seeking a detail-oriented Administrative Assistant to support senior staff in Investment & Corporate Banking, handling tasks such as travel coordination, expense reports, and meeting scheduling. The role requires at least three years of experience in the finance industry, proficiency in Microsoft Office and Concur, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Client Details

A global financial institution seeking a detail-oriented Administrative Assistant to support senior staff in their Investment & Corporate Banking division. The ideal candidate should have experience in the finance industry, strong organizational skills, and the ability to manage multiple tasks efficiently in a professional environment.

Description

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Process timely and detailed expense reports via concur for employee reimbursement.
• Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer's availability as requested.
• Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Profile

• Extensive experience with Concur.
• Minimum three year's experience as an administrative assistant in finance industry preferred
• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgment and discretion, maintains the highest level of confidentiality

Job Offer

• Medical, Dental, Vision and 401K Benefits
• Competitive Pay
• Hours: 8:30 a.m. to 5:30 p.m., Monday - Friday

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.