Administrative Assistant

Managing complex calendars, coordinating meetings, and handling domestic and international travel arrangements. The ideal candidate will have at least 5 years of administrative experience in a fast-paced environment, preferably in financial services, with strong organizational skills, the ability to prioritize tasks effectively, and excellent communication and problem-solving abilities.

Client Details

Our client is a major financial services company, offering a wide range of banking, securities, trust, and asset management services to individuals, businesses, and institutions globally. One of the largest financial institutions, with a strong presence in key international markets, providing innovative financial solutions and fostering long-term relationships with clients.

Description

• Manage complex calendars, including scheduling internal/external meetings and calls, while proactively resolving conflicts
• Coordinate extensive meetings with efficiency and detail
• Communicating clearly to explain conflicts and need to re-prioritize
• Serve as a gatekeeper to executives, proactively managing schedules for best use of time
• Liaise with other administrative assistants to schedule collaborative meeting
• Provide back-up to other assistants when needed Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation
• Manage expense reporting and reimbursement processes, ensuring adherence to company policies
• Coordinate and support special projects and initiatives, collaborating with cross-functional teams
• Coordinate events, team meetings; off-sites/on-sites
• Perform ad hoc projects as needed
• Maintain confidentiality of all sensitive and confidential issues

Profile

• 5 years of administrative assistance experience
• Proven ability to take initiative, determine priorities and exercise strong judgment
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
• Highly Proficient in Microsoft Office Suite - including Outlook, PowerPoint, Excel and Teams as well as WebEx or other video conferencing tools
• Experience with Concur or similar for travel and expense management
• Superior communication skills, both written and verbal
• Ability to take initiative and proactively close loops
• Handle highly sensitive and confidential information with discretion and professionalism
• Collaborative/teamwork attitude

Job Offer

• Medical, Dental, Vision Benefits
• Hybrid Schedule

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.