Investor Relations Administrative Assistant

This leading capital markets firm is seeking a highly organized and proactive Administrative Assistant to support the Investor Relations team. This role is fully onsite in the Greenwich, CT office and requires someone who is detail-oriented, professional, and able to thrive in a fast-paced, client-facing environment. The Administrative Assistant will play a key role in ensuring smooth day-to-day operations for the Investor Relations function.

Client Details

This organization is a leading global credit investment firm that specializes in direct lending, capital solutions, and real estate lending. Their staff works onsite in Greenwich, CT, 7:30 AM to 5:00 PM

Description

• Provide high-level administrative support to the Investor Relations team, including scheduling meetings, maintaining calendars, and coordinating travel arrangements
• Handle heavy meeting coordination across multiple time zones, including investor calls, roadshows, and presentations
• Prepare meeting materials, presentations, and briefing documents for the team
• Assist with tracking investor communications, updating CRM systems, and maintaining investor contact lists
• Process expenses and invoices in a timely manner
• Answer phones, manage correspondence, and act as a point of contact for internal and external stakeholders
• Support in organizing investor events, conferences, and quarterly/annual meetings
• Ensure compliance with confidentiality and regulatory standards in all investor-related activities
• Perform other administrative duties as assigned to support the team's efficiency and effectiveness

Profile

• 5+ years of administrative or executive assistant experience, ideally within financial services, investor relations, or capital markets
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); CRM system experience is a plus
• High level of professionalism, discretion, and attention to detail
• Comfortable working onsite full-time in Greenwich, CT from 7:30 AM - 5:00 PM

Job Offer

This is an exciting opportunity to join a dynamic and growing capital markets firm, working closely with a high-performing Investor Relations team. The role offers visibility across the organization, interaction with senior leadership and investors, and the chance to contribute meaningfully to the firm's success. The role offers competitive comepensation and a comprehensive benefits package, including health, dental, vision, 401k, and paid time off.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.