Administrative Assistant

This role provides administrative support to multiple officers and associates while handling complex travel arrangements, expense reporting via Concur, and meeting coordination. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced, corporate finance environment.

Client Details

Our client is a leading global financial institution and one of the largest financial services companies in the world.

Description

• Travel Coordination - Arrange detailed domestic and international travel for C-suite level staff, including transportation, flights, and accommodations.

• Expense Management - Process and track expense reports in Concur, follow up on missing receipts, and ensure timely reimbursement.

• Meeting & Calendar Management - Schedule meetings via Outlook, coordinate availability, reserve rooms, arrange guest passes, and oversee catering needs.

• Communication & Client Interaction - Answer and route calls, respond to internal and external inquiries, and liaise with senior-level contacts across the firm.

• Policy & Procedure Support - Communicate firm policies regarding client entertainment and ensure adherence.

• Office Administration - Order supplies, manage mail distribution, and handle other general administrative tasks as requested.

Profile

• Highly organized, detail-oriented professional with proven experience supporting executives in a fast-paced corporate environment.
• Extensive Concur expertise, strong Microsoft Office skills, and the ability to manage multiple priorities with discretion, professionalism, and excellent communication skills while maintaining a positive, team-oriented attitude.

Job Offer

• Medical, Dental, Vision, 401K Benefits
• Competitive pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.