Administrative Assistant - GIB

• Provide high-level administrative support to senior executives and team members

• Manage complex calendars, schedule meetings, and coordinate internal/external appointments

• Arrange domestic and international travel, including itineraries, accommodations, and expense reporting

• Prepare, format, and proofread correspondence, reports, and presentations

• Maintain and organize confidential files, documents, and office records

• Serve as a liaison between departments and external partners, ensuring clear and professional communication

• Assist in planning and coordinating team events, meetings, and conference calls

• Monitor office supply inventory and manage vendor relationships as needed

• Support compliance with internal policies and financial services regulations

Client Details

Our client is one of the largest and most respected banking groups, offering a full range of financial services including retail, corporate, and investment banking, asset management, and insurance.

Description

• Provide comprehensive administrative support to senior executives and departmental teams

• Prepare and edit correspondence, presentations, reports, and confidential documents

• Maintain organized filing systems and databases, ensuring accuracy and confidentiality

• Assist with meeting planning, event coordination, and logistical support

• Act as a liaison between departments and external contacts to ensure smooth work flow

• Monitor office supply levels and handle procurement or vendor coordination as needed

• Support compliance with internal policies and regulatory requirements

• Contribute to a professional, efficient, and collaborative office environment

Profile

• The most successful candidate for this role is a highly organized, proactive professional with excellent communication skills and a strong sense of discretion.
• They thrive in fast-paced, international environments, manage complex schedules and tasks with ease, and demonstrate a keen attention to detail.
• With a solid understanding of corporate protocols and a customer-service mindset, they anticipate needs, handle confidential information with integrity, and support executives and teams with efficiency and professionalism.

Job Offer

• Hybrid schedule
• Medical, Dental, Vision benefits
• Competitive Pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.