Admin Assistant

Looking for a detail-oriented Admin Assistant to provide essential support in a fast-paced Financial Services environment. This temporary position requires excellent organizational skills and a proactive approach to assist the Secretarial & Business Support department in New York.

Client Details

This opportunity is with a large organization in the Financial Services industry, known for its structured processes and commitment to delivering exceptional results. The company values efficiency, precision, and professionalism in all its operations.

Description

• • Manage multiple, complex calendar(s) in multiple time zones via Outlook.

  • Schedule meetings with clients and coordinate details such as varied availability, catering needs, guest registration, conference rooms, and video connectivity if applicable.

  • Coordinate domestic and int'l travel including flights, hotels, and ground transportation.

  • Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.

  • Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.

  • Administer client data in salesforce database (OneBanker and BoardEx)

  • Assist with communications amongst management and banking division.

  • Participate in business unit projects as assigned by management.

  • Partner with administrative team; provide back up as needed.

  • Oversee general office needs such as ordering supplies and mail distribution.

  • Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

Profile

Requirements

• Minimum of 5 years of experience within financial services

• Expertise with Concur, prior experiences with managing travel and expenses.

• Exceptional interpersonal and written / verbal communication skills.

• Works well under pressure with a positive, consistent professional attitude.

• Ability to multitask, prioritize, and respond timely in a dynamic environment.

• Skilled in conflict resolution, resolving issues before manager is aware

• Adapts well to change, keen sense of urgency, practices conflict resolution.

• Eager to assist with duties and take initiative when called upon on last minute's notice.

Job Offer

• Hourly pay in the range of $30 to $37, depending on experience and qualifications.
• Access to medical, dental, and vision benefits during the temporary assignment.
• Opportunity to gain experience within a respected Financial Services organization.
• Work in a professional and supportive environment in the heart of New York.

If this sounds like the right opportunity for you, apply today and take the next step in your career as an Admin Assistant!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.