Administrative Assistant

The Administrative Assistant provides comprehensive support to senior staff by coordinating travel, managing expense reports through Concur, and scheduling meetings. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced, professional financial environment.

Client Details

Our client is a leading global financial institution. As one of the largest financial services groups in the world, they provide a full range of banking, investment, and financial solutions to corporate, institutional, and government clients.

Description

• Provide day-to-day administrative assistance to multiple officers and associates within the Investment & Corporate Banking division.

• Coordinate complex travel arrangements including flights, accommodations, and ground transportation for senior staff.

• Prepare and submit detailed employee expense reports using Concur; follow up on missing documentation and monitor reimbursement status.

• Schedule and manage meetings via Outlook, ensuring availability alignment, room booking, guest passes, and catering as needed.

• Manage general office needs such as supply ordering and mail distribution; uphold organization and efficiency in the workplace.

• Communicate and reinforce company policies and procedures, particularly around client entertainment and internal operations.

• Work closely with the administrative team to provide temporary support and ensure seamless departmental operations.

• Answer, screen, and direct incoming calls; liaise with internal departments and external clients in a professional manner.

Profile

• 5+ years of administrative experience, ideally within finance, banking, or a fast-paced corporate environment.

• Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel, with strong calendar and email management skills.

• Hands-on experience with Concur or similar expense reporting systems, with the ability to manage complex reimbursement processes.

• Strong organizational and multitasking abilities, able to manage competing priorities with minimal supervision.

• Excellent verbal and written communication skills, with a professional and courteous demeanor when interacting with senior executives and clients.

• High attention to detail, especially when coordinating travel, preparing documents, or handling sensitive information.

• Discretion and sound judgment, maintaining confidentiality and professionalism at all times.

• A collaborative, team-oriented mindset, willing to support the broader administrative team and contribute to a positive work culture.

• Familiarity with corporate office protocols, including etiquette, dress code, and communication standards.

Job Offer

• Medical, Dental, Vision, 401K benefits
• Competitive pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.