Administrative Assistant, Req# 34322455

• This role involves managing scheduling, logistics, travel, and administrative tasks for key office leaders, including coordinating client meetings and handling expense submissions.
• The ideal candidate should have 10-12 years of experience in a professional services environment, possess strong organizational and communication skills, and be adept at managing sensitive information and multiple priorities.

Client Details

Our client is a global investment management firm, offering a wide range of financial services including asset management, risk management, and advisory solutions to institutional and individual clients worldwide. With a focus on innovation and sustainable investing, one of the largest and most influential players in the global financial industry.

Description

• Overseeing all scheduling and calendar management for key professionals, including organizing client meetings, lunches, dinners, and travel arrangements (flights, hotels, car services).

• Coordinating travel logistics and handling all travel-related bookings, as well as managing expense submissions for office leaders.

• Acting as a liaison with internal teams and external stakeholders, including handling phone calls, written correspondence, and ensuring smooth coordination across various parties.

• Assisting with office facilities needs, such as receiving vendors and collaborating with the Corporate Services team, as well as supporting printing and document formatting requirements

• Providing general administrative support, including managing confidential information, assisting with presentations, and ensuring the smooth execution of tasks within agreed time frames.

• The role demands strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Profile

• A successful candidate for this role would be someone with at least 10-12 years of experience as an administrative assistant or receptionist, preferably within a professional or financial services environment.
• College degree preferred or equivalent experience

Job Offer

• Medical, Dental, Vision, and Competitive Pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.