Administrative Assistant III

The Administrative Assistant will support multiple officers and associates in the Investment & Corporate Banking division, coordinating travel, managing expense reports, and organizing meetings. This role requires strong attention to detail, proficiency with Concur and Microsoft Office, and the ability to handle multiple tasks independently while maintaining professionalism and confidentiality in a fast-paced environment.

Client Details

A financial group is a leading global financial services company offering a wide range of banking, investment, and asset management services. With a strong presence in key markets worldwide, focusing on providing innovative financial solutions while maintaining a commitment to customer satisfaction and sustainable business practices.

Description

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Process timely and detailed expense reports via concur for employee reimbursement.
• Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer's availability as requested.
• Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Profile

• Extensive experience with Concur. This is REQUIRED
• Minimum three year's experience as an administrative assistant in finance industry preferred
• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgment and discretion, maintains the highest level of confidentiality.

Job Offer

• Medical, Dental, Vision, 401K Benefits
• Competitive Pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.