Administrative Assistant

The AdministrativeAssistant role will be responsible for supporting two senior leaders and a growing management team as they establish U.S. operations. The position offers a unique opportunity to help shape the administrative foundation of a fast-moving, purpose-led organization.

Client Details

Our client is an international retail business known for its commitment to sustainability and cost-conscious customer service. As they expand into the U.S., they are building a lean, agile team with a strong emphasis on collaboration and entrepreneurial spirit.

Description

• Coordinate complex calendars and schedule meetings across time zones, ensuring seamless communication between internal and external stakeholders.
• Arrange domestic and international travel for executives, including flights, accommodations, and itineraries, with attention to detail and cost-efficiency.
• Manage incoming and outgoing mail, organize office logistics, and support the transition from a temporary workspace to a permanent office in Charlotte.
• Process invoices and expense reports accurately and promptly, maintaining clear records and liaising with finance as needed.
• Provide proactive administrative support to multiple leaders across HR, finance, supply chain, and real estate, adapting to evolving team structures and priorities.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• Brings 6-10 years of experience supporting multiple senior leaders in fast-paced hospitality or retail industries.
• Demonstrates exceptional organizational skills, a proactive mindset, and the ability to juggle competing priorities with professionalism.
• Thrives in collaborative environments and contributes ideas, feedback, and solutions as a valued thought partner.
• Is curious, adaptable, and eager to be part of a growing team where their voice and input truly matter.
• Lives in or near Charlotte and is comfortable transitioning to a full-time office-based role.

Job Offer

• A full-time position with competitive compensation, offering stability, growth and team collaboration.
• The opportunity to work at a globally recognized brand that is rapidly expanding.
• Direct exposure to senior leadership and cross-functional departments, providing a rich learning environment and career development potential.
• A values-led culture that prioritizes sustainability, customer focus, and employee engagement in every decision.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.