Administrative Assistant

This role provides essential administrative support to two senior partners at a dynamic law firm. Responsibilities include managing schedules, preparing and proofreading legal documents, organizing case files, and assisting with client communications. This role is ideal for someone organized and detail-oriented, with the ability to anticipate needs in a fast-paced environment.

Client Details

The client is an elite global law firm located in San Francisco, serving major corporations and financial institutions with expertise in corporate transactions, capital markets, and regulatory matters. The office is part of a network that collaborates across international hubs to deliver sophisticated legal solutions for complex, high-stakes issues.

Description

• Draft, revise, and manage legal documents and correspondence while reviewing incoming mail and handling calls professionally with accurate message delivery.
• Maintain calendars, schedule meetings, and coordinate travel arrangements for principals, ensuring smooth client and internal interactions.
• Process attorney time and expenses, prepare and track client invoices, and calculate financial details related to billing.
• Organize files, manage office supplies like printers and copiers, assist with reception coverage, and support special projects as needed.

Profile

• Minimum of 5 years of experience working at an Am Law 100 firm, demonstrating deep familiarity with high-level legal operations and professional standards.
• Manage a diverse workload with flexibility, meeting deadlines while adapting to unexpected changes and maintaining punctuality and reliability.
• Demonstrate strong interpersonal and teamwork skills, collaborating effectively with lawyers and staff while maintaining a positive attitude.
• Utilize advanced proficiency in MS Word, Excel, PowerPoint, Outlook, and other applications to support daily tasks and projects.
• Deliver clear, accurate communication through excellent writing, proofreading, and verbal skills, ensuring speed and precision in typing.
• Uphold strict confidentiality of all firm and client information while handling sensitive documentation with care.

Job Offer

• Opportunity to gain hands-on experience at a prestigious global law firm.
• Mentorship and professional development to grow within the legal field.
• Exposure to high-profile cases and complex legal work.
• Collaborative and supportive work environment.
• Competitive salary and benefits package with a flexible hybrid work model.
• Potential for career advancement within the firm.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.