Office Administrative Assistant

Our client is seeking a highly organized and proactive Office Assistant to join their team and support daily office operations. In this role, you will provide administrative assistance, including managing calendars, scheduling appointments, greeting visitors, and handling phone inquiries.

Client Details

Our client is a dynamic and mission-driven environmental services firm dedicated to promoting sustainability and regulatory compliance through high-quality solutions. The team is committed to excellence in environmental consulting, waste management, and remediation services. They partner with a diverse range of clients to help them meet their environmental responsibilities with integrity, innovation, and efficiency.

Description

• Provide administrative support to office staff and leadership
• Coordinate logistics for meetings and events
• Perform clerical tasks such as data entry, filing, and document preparation
• Greet and assist visitors, clients, and partners
• Answer phone calls and respond to general inquiries
• Manage calendars and schedule appointments
• Transcribe meeting minutes and prepare reports as needed
• Maintain office supply inventory and place orders as necessary
• Assist with customer support and service-related inquiries
• Prepare and submit weekly payroll
• Assist in processing payments and invoices

Profile

• Prior experience as an office assistant or in a similar administrative role preferred
• Familiarity with LCMs, QuickBooks, DEP ARTs System, SCA EnFo, and other relevant platforms is a plus
• Strong organizational skills and keen attention to detail
• Proficient in clerical procedures and office management systems
• Excellent communication and interpersonal abilities
• Capable of multitasking and managing priorities in a fast-paced environment
• Adaptable, proactive, and eager to learn

Job Offer

• 401(k) plan
• Health insurance
• Vision insurance
• Paid time off

• 8-hour shift, Monday through Friday

• Ability to commute to: Astoria, NY 11102 (Required)
• Ability to relocate: Must be able to relocate to Astoria, NY before starting (Required)

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.