Administrative Assistant III

This role supports senior staff within the Investment & Corporate Banking division by managing travel, scheduling, expense reporting, and general administrative tasks in a fast-paced, professional environment. The ideal candidate is a detail-oriented team player with strong communication skills, extensive experience with Concur, and at least five years of administrative experience, preferably in the finance industry.

Client Details

Our client is a leading global financial institution known for its disciplined approach, strong corporate values, and long-term relationship focus.

Description

• Calendar Management: Coordinate and maintain complex schedules for senior executives, including organizing internal and external meetings across multiple time zones.

• Travel Coordination: Plan and book domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries, ensuring cost-efficiency and alignment with company policies.

• Expense Reporting: Prepare, process, and reconcile detailed expense reports using Concur, ensuring accuracy and timely submission in accordance with firm guidelines.

• Meeting Support: Organize logistics for meetings, including agenda preparation, material distribution, room booking, catering, and technical setup (e.g., video conferencing tools).

• Communication Liaison: Serve as a key point of contact between executives and internal/external stakeholders, managing correspondence with professionalism and discretion.

• Document Management: Draft, edit, and format presentations, memos, and reports as needed, while also maintaining organized filing systems (digital and physical).

• Office Coordination: Support broader team administrative needs, including ordering supplies, processing invoices, on boarding new hires, and assisting with team events or initiatives.

• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism, in line with the standards expected in a financial services environment.

Profile

The ideal candidate is a polished, detail-oriented administrative professional with 5+ years of experience supporting senior executives, ideally in finance or professional services. They are highly organized, proactive, and comfortable managing complex calendars, coordinating travel, and processing expense reports using Concur.

Job Offer

• Medical, Dental, Vision, 401K benefits
• Competitive pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.